Overview
HR Non-Driver Onboarding Specialist Jobs in United States at Quantix
Title: HR Non-Driver Onboarding Specialist
Company: Quantix
Location: United States
Description
The HR Non-Driver Onboarding Specialist is responsible for managing all onboarding activities for non-driver positions across the organization. This role ensures compliance, accuracy, and a seamless onboarding experience from offer acceptance through orientation and early employee integration. The specialist serves as a key contact for hiring managers and candidates and ensures consistency and efficiency in the onboarding process across corporate and field locations.
Summary of Essential Job Functions
Onboarding Execution
- Manage end-to-end onboarding for all Non-Driver hires, including background checks, pre-employment paperwork, I-9s, E-Verify, and HRIS entry.
- Facilitate and support new hire orientation sessions for employees.
- Monitor pre-employment requirements and escalate discrepancies or compliance concerns.
- Act as a liaison between Hiring Managers, IT, payroll, and facilities to ensure all onboarding needs are met.
Compliance & Documentation
- Ensure compliance with all federal, state, and company onboarding regulations.
- Maintain accurate and complete digital and physical personnel records.
- Conduct audits to ensure I-9 and onboarding documentation is in compliance.
Technology & Process Improvement
- Maintain and update onboarding processes in the HRIS system.
- Assist in documenting SOPs and continuously identifying improvement opportunities.
- Support vendor relationships related to background screening and onboarding tools.
Reporting & Metrics
- Track Onboarding KPIs including time-to-clear, time-to-start, and process adherence.
- Run and distribute regular reports to stakeholders.
Requirements
Required Skills and Qualifications
- 2+ years of HR, onboarding, or talent operations experience.
- Bilingual (English/Spanish) required.
- Experience with HRIS systems and onboarding platforms.
- Strong knowledge of Onboarding compliance (I-9, E-Verify, etc.).
- Excellent organization, communication, and time management skills.
- High attention to detail and ability to prioritize in a fast-paced environment.
