CDL COMPLIANCE COORDINATOR – 06082026-78318

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF SAFETY & HOMELAND SECURITY, DAVIDSON COUNTY

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/ safety/documents/MemoHiringProcessDuration.pdf

This position is designed as In-Person.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor’s degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.


OR

Three years of increasingly responsible professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications: Positions within the Department of Human Services may be required to:

• Complete a criminal history disclosure form in a manner approved by the appointing authority;
• Agree to release all records involving their criminal history to the appointing authority;
• Supply a fingerprint sample prescribed by the TBI based criminal history records check;
• Submit to a review of their status on the Department of Health’s vulnerable persons registry.

Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card.

Overview

The proposed Admin Services Assistant 4 – Compliance Coordinator – will act as the administrative backbone for the CDL Third Party program’s regulatory compliance.

Responsibilities

Application & Data Management:

• Reviewing applications for third-party companies and instructors and maintaining both digital and analog files.

Contract & Invoice Admin:

• Reviewing and drafting contracts and maintaining accurate invoicing.

Compliance Reporting:

• Managing compliance spreadsheets and writing detailed reports to ensure timeliness and accuracy.

Audit & Retesting Administration:

• Assisting with the scheduling of compliance meetings and writing official organization and examiner monitoring and compliance reports, distribute notices/letters for downgrading and retesting.

Managing Processes:

• Provide oversight by monitoring potential fraud and ensure strict adherence to state and federal standards. Additionally, manage classroom CDL skills training material and all affiliated CDL skills testing applications.

Competencies (KSA’s)

Competencies:

• Values Differences
• Manages Ambiguity
• Interpersonal Savvy
• Instills Trust
• Plans and Aligns

Knowledges:

• Administrative and Management
• Economics and Accounting
• Law and Government
• Customer and Personal Service
• Personnel and Human Resources

Skills:

• Active Learning and Listening
• Complex Problem Solving
• Management of Financial Resources
• Management of Material Resources
• Management of Personnel Resources

Abilities:

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver’s license
• For the past five years, the candidate’s driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver’s License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.